Using technology to improve your business performance matters a lot in the current competitive world. Therefore, many companies have incorporated numerous types of technologies in their organizations. However, one of the most important technologies is the incorporation of the best online signature app to shift all manual documentation processes and operations to the digital world.
However, business owners also have some concerns in their minds. More importantly, they are afraid of some of the myths that have been established with time. Another crucial point is that no one has tried to address these concerns and myths in such a way that these business owners can clear their minds. Here, we are discussing some of the myths and the reality behind them in detail:
Customized and standard E-Signatures are not legally binding.
While talking about the most popular myths, it is the most devastating for businesses. Many people around us think that only those agreements are legally binding on which handwritten signatures are used. However, it is not true. In almost all countries, customized and standard e-signature is legally binding. The governments know the value of electronic signatures, and therefore, have constituted laws related to electronic and digital signatures. For example, the U.S. E-sign Act, 2000 and Uniform Electronic Transactions Act (U.E.T.A) 1999 in the United States of America are available to legalize electronic signatures. In Canada, there is a law with the name of the Personal Information Protection and Electronic Documents Act (PIPEDA), 2004. The same laws have been implemented in the European Union and other European countries, India, South Africa, and many other developed and developing countries. It has been confirmed that more than 100 countries have implemented the same laws in their jurisdiction.
Electronic signature online apps are not secure.
It is another myth that people have established wrongly and due to lack of information. The reality is that the developers have made these apps only to secure the documentation process. It is important to mention here that free electronic signatures in Word are also considered safer than the handwritten signature. By using these apps, your data remains not only safe, but you can also ensure that all unauthorized people must not access the documents and steal the information. Moreover, an electronic signature allows you to get proof that a specific signatory has signed the document, which is not possible while using the handwritten signature. Furthermore, you can enhance the documentation security by adding more paid features like biometric authentication, data trail, cryptography, and on-cloud storage of the documents to keep the contracts away from the access of hackers, malware, and other unauthorized accesses.
Customers will show reluctance in accepting e-signed documents.
It is one of those myths that can be accepted to some extent. However, the company must guide the customers in the right direction. When you tell the customers that electronic signatures are a time-saving and safer tool to complete the transactions and agreements more effectively, they will definitely go for it. Moreover, customers accept technology more aggressively than business owners. Therefore, we can say that this myth can be addressed with only a small effort.
The foremost and most appreciated feature of electronic signature online is security. When you use the digital signature to sign the documents for converting them into contracts, you have all records to present them as proof in any conflict between the parties. For example, you can identify the signatory, the time on which he signed the contract, the device to use for signatures, and the location of the signature. It means that you are fully aware of the signer. In this way, you can consider yourself in the best position to ensure document security.
When you use an electronic signature online app like DocSign Pro, you can enjoy blockchain protection. In this way, there is a multi-layered protection setup through which you can control unauthorized access. Blockchain records all the audit trail authentically to ensure that the documentation is secure. For that, these systems keep the documents on secured and on-cloud data servers.
Concluding Remarks
Electronic signatures have been accepted globally. More importantly, many countries have made necessary legislations to make these signatures legally binding. Furthermore, these signatures are more secure than handwritten signatures. Therefore, many companies have opted to go paperless. If you are not one of them, you also need to make a decision and include an electronic signature online in your corporate culture and make your documentation process smoother, time-saving, cost-efficient, and more protected.
