Are you finding difficulty in sending emails through QuickBooks? QuickBooks facilitates your best service to maintain a business account and email, but this accounting software is very Buggy and full of errors. Sometimes a user can experience difficulty sending or receiving emails to the QuickBooks software. It is an unusual disclosure between the application and the email server, which bans your connection for a while. Although it is a very easy and fixable problem, it is very easy and fixable.

You can read this article completely to get all the details about the QuickBooks couldn’t Connect to Email Server error, and you can also see the best possible outcome that can help you fix the problem.

Brief Description of the Couldn’t Connect to Email Service Error

The users have claimed to receive various error messages related to the “couldn’t connect to email service” error, which says,

  • “Your email settings are incorrect” which indicates that the web browser and the email server settings are not accurate for the email service to function properly.
  • The message claims, “The email id or associated password is incorrect. Please check and try again.” This means that the user has entered the wrong credentials, causing an error in the email service.

Essential Tips for Resolving QuickBooks Unable to Connect to Remote Server Issue

  • Resetting your Internet Explorer browser’s settings can fix server problems.
  • Check the Preferences in the Webmail settings if QuickBooks cannot connect to the email server.
  • You can fix issues with the server by making the Network Data (.ND) file.
  • You should see whether your program has any new updates to resolve the server issue.
  • To prevent server problems, you should set up the QuickBooks Database Server Manager if QuickBooks POS cannot connect to the server.
  • Turn off hosting on all your servers as it could conflict between the parallel running softwares.
  • If your IP address is dynamic, then it is advisable to switch to a stable IP address. VPN connection could be an issue, it is better to turn off your VPN connection.

Causes of QuickBooks fail to connect to remote servers

QuickBooks may be unable to connect to a remote server for the following reasons:

  1. If your local area network(LAN) is not activated, you must reset the Internet Explorer Settings to Default. (See Method 1)
  2. If there may be problems with hosting and file permissions for QuickBooks, you can create a Data File (.ND File) on the Network, configure and restart the QuickBooks Database Server Manager or verify the QuickBooks Desktop File Hosting. (See Method 2,3 and 4)
  3. If the previous version is active on QuickBooks Desktop, you should Update QuickBooks with the Latest Version. (See Method 5)
  4. If the server’s QuickBooks Database Server Manager has stopped functioning properly, or the QuickBooks server isn’t configured correctly, You can create a Data File (.ND File) on the Network or configure and restart the QuickBooks Database Server Manager. (See Method 2 or 3)
  5. Also, if you are facing poor connection to the QuickBooks server, reset the router. (See Method 6)
  6. The server connection is being interrupted by third-party or Windows firewalls. (See Method 7)
  7. If you face Email-related issues in QuickBooks, such as problems with sending or receiving emails, you need to check and adjust the Webmail Preferences settings. (See Method 8)

Signs and Symptoms are Seen When the QuickBooks Cannot Connect to Remote Server

Here are a few typical signs that the system can’t connect to the remote server:

  1. Error messages such as “Can’t communicate with QuickBooks server,” “QuickBooks desktop fails to connect to the remote server,” and “QuickBooks server and workstation communication problems” pop up on the screen.
  2. The files cannot be shared through your system.
  3. Also, the system hangs or crashes repeatedly.
  4. Your computer system does not respond to commands while its peripherals are malfunctioning.

Methods to resolve QuickBooks Cannot connect to remote server problem

We have mentioned some methods that you can use to get rid of QuickBooks unable to connect to remote server problems.

Method 1: Modify the Email Services

  • Start the QuickBooks application and head to the “Edit” menu. From there, click on the “Preferences” tab.
  • Select the “Send Forms” option. Then, navigate to the “My Preferences” section and choose an email account you use to send e-mails to your clients, and select the “Edit” button.
  • You will reach the “Edit Email Information “ screen. Get to the Server Details panel and select the name of the server and the port to send the information to your email provider.
  • If you don’t know the name of your server or port, you can take help from the “Set your email service in QuickBooks application.”

Method 2: Reset Internet Explorer Settings to Default

If you reset the Internet Explorer browser’s settings, server problems can be resolved. You may connect to the server by changing the internet to default.

  1. Open Internet Explorer and press Alt + T while in the Tools menu.
  2. After that, select Internet Options.
  3. Select Restore Advanced Settings under the Advanced tab.
  4. Now click on the OK tab and close the browser.
  5. Finally, check if the error is gone or not.

Method 2: Create Data File (.ND File) on the Network

  1. Once you’ve pressed the Windows key, enter QuickBooks database server management.
  2. After that, Select the database server manager.
  3. Next, you should remove and reinstall QuickBooks if you can’t find the QuickBooks database server manager in the list of programs.
  4. Now confirm the installation process.
  5. Then, go to the location of the folder holding the company file in the QuickBooks database server manager window by clicking on add folder.
  6. Once every folder has been added, click scan once again.
  7. Then, Scan the QB company files.
  8. Ensure that. nd files are generated for each data file at the end of the procedure.

Method 3: Configure and Restart the QuickBooks Database Server Manager

You should set up the QuickBooks Database Server Manager if QuickBooks POS cannot connect to the server to prevent server problems.

  1. Open the Windows Start Menu.
  2. Type Services in the search bar and open it.
  3. Open QuickBooksDBXX.
  4. Go to General, locate the Service Status, and select Stop if it has already begun to run.
  5. Choose Automatic under the startup type drop-down.
  6. Then, select the local system account under the log on tab.
  7. Choose to restart the service from the drop-down menu displayed as the menu for the First failure, Second failure, and Subsequent failure by going to Recovery.
  8. Choose General.
  9. Selecting start causes the database server management to restart.

Recommended to read: How to Fix QBDBMgrN Not Running on this Computer Problem?

Method 4: Verify the QuickBooks Desktop File Hosting

The QuickBooks desktop file hosting services can be verified because they might clash with the server and workstations. The involved actions are:

1. The Hosting of all the Workstation is Turned off

  1. To do this, choose utilities from the QuickBooks file menu.
  2. After that, Select the option to stop hosting multi-user access after that.
  3. If host multi-user access appears instead of stop hosting multi-user access, click yes to confirm.

2. The server computer’s hosting is enabled

  1. For this procedure, press the Windows key first, then type Windows Task Manager, and finally press the enter key.
  2. After that, select the task manager window’s more details button.
  3. Next, select the services tab, then select QBBDBMgrN.exe from the list, and so on.
  4. Now press Windows + R to check the file’s integrity.
  5. The following step is to open the run box, type services.msc, and select the OK option.
  6. To locate QBDBMgrN.exe, press Q.
  7. Finally, start the service and choose the automatic start setting.

Method 5: Update QuickBooks with the Latest Version

The QuickBooks Unable to Connect to Remote Server error might occur if you have an outdated release of Quickbooks installed in your system. To resolve this issue, you need to update the latest version of QuickBooks. Follow these steps to update.

  1. It is advised to upgrade QuickBooks to the latest version by selecting Upgrade QuickBooks Desktop from the help menu.
  2. Next, select the mark all options by clicking the options tab.
  3. The next step is to select “Update Now” and wait for updates.
  4. Finally, shut down QuickBooks and restart your computer.

Method 6: Verify the QuickBooks Desktop File Hosting

  1. Find the power cable or switch on the router’s rear.
  2. Turn off the power switch or Unplug the power cord from the electrical outlet.
  3. Wait for roughly a minute after disconnecting or turning off the router.
  4. Then, plug the power cable back or turn the power switch back.
  5. The LEDs on the router should steady first. The router’s complete restart can take a few minutes.
  6. Check your internet connection on your computer or other device to make sure it’s functioning correctly once the router has been rebooted.

Method 7: Adjust Firewall Settings to Allow QuickBooks

  1. Open Firewall Settings.
  2. Find Firewall or Security Settings.
  3. Then, temporarily Disable the Firewall.
  4. Check QuickBooks Connection.
  5. Configure Firewall Rules.
  6. Add QuickBooks to the Allowed Apps List.
  7. Finally, re-enable the Firewall.

Method 8: Check the Settings of the Webmail Preferences

  1. Go to the QuickBooks edit menu and select Preferences.
  2. On the next page, choose Send Forms.
  3. After that, please select the Email Account Being Send and Edit under My Preferences.
  4. Next, go to the SMTP server details section, and in the modify email info screen, set the port and server name to the email provider settings.
  5. The last step is configuring QuickBooks’ email service for a list of ports and SMTP servers.

Conclusion!

All of the above six do-it-yourself remedies lead us to the conclusion of the article, where we anticipate that after putting the measures and procedures into practice, you may be able to fix the issue quickly. Moreover, if your QuickBooks cannot connect to the remote server, it is strongly advised that you look for technical assistance immediately.

Hopefully, the above-given information is useful for you to get rid of this problem. But if you still facing any kind of issues with your software and need professional assistance, regarding accounting, bookkeeping & accounting software-related issues then feel free to get in touch with us at 1-800-961-4963.