Securely transferring files is essential for any business. To optimize their operations in the digital era, companies should make use of file-sharing programs. Moreover, businesses can acquire additional advantages from implementing such software.
File-sharing applications offer users the opportunity to exchange files with one another or within a group. For example, marketing personnel can distribute critical documents such as customer information, creative strategies, promotional videos, infographics, and banners among themselves.
Excellent file-sharing software should include functions tailored to collaboration. It is necessary to provide a space where the users can engage in conversations, add remarks and answer questions regarding the files.
Searching through the myriad of file-sharing software can be daunting. To make it simpler, we’ve rounded up eight of the most reliable solutions to help you collaborate more effectively. Before we look into it further, let’s review the fundamentals.
What is File Sharing Software?
Users who have access to the software can collaborate within a given community by allowing them to open, comment on, download, and upload data.
An exemplary sharing solution will typically provide users with the ability to exchange various types and formats of files. It guarantees that people can effortlessly share documents such as word processing, spreadsheets, and pdfs. Moreover, it equips users with the capacity to transmit large items like pictures, videos, and social media content.
Investing in file-sharing software can be a great digital management tool for any company. This solution allows for effortless team collaboration, so businesses can maintain productivity even when their personnel is not physically present.
What are the advantages of using a reliable file-sharing program for businesses? This article outlines some key benefits of utilizing top-notch file-sharing software.
- Send out big files rapidly and without difficulty.
- Establish a safe method of sharing.
- Improve team collaborations
- Improve internal communication
- Boost teams’ productivity
What Features to Look For?
With so many file-sharing software options available, it’s important to check the essential features. Make sure it has enough storage, supports various formats including Word and Excel, has a file size limit with good security such as GDPR and AES 256-bit encryption, collaboration features like comments and external app integrations, and the number of users who can access a single file. With this in mind, you can easily choose the best file-sharing software for your team.
Best File Sharing Software to Boost Collaboration
Below is a list of the best file-sharing software for streamlined teamwork.
1. Google Drive
Google Drive is a widely-used cloud-based platform for the storage and sharing of files for both individual users and companies. The paid plan offers up to 10TB of space for securely backing up and preserving data.
Google Drive employs SSL encryption, along with permission levels, ensuring secure collaboration. It also handles all file types and sizes. Among its great attributes are:
- The maximum daily upload capacity is up to 750GB.
- Compatible with all document types and layouts.
- Offers detailed control over access.
- Easy interface
- Grants access facility
2. Microsoft 365
Microsoft 365 is a suite of tools designed to enhance collaboration and boost productivity for individuals and businesses alike. With this software, people can make use of Microsoft Office as well as cloud-based services such as Skype and SharePoint.
Microsoft 365 provides plenty of options to help people stay productive and collaborate with their teammates. For instance, they can take advantage of OneDrive, OneNote, Outlook, PowerPoint, and Microsoft Teams. Additionally, there are other useful features available to users such as:
- Grants hosted services
- Enables integration with other office programs.
- Allows on-air meetings
- Compatible with both iOS and Android.
3. Dropbox Business
Dropbox is a great choice for individuals. If you’re a freelancer, the Dropbox Business version is an ideal pick for file-sharing needs. It’s also suitable for companies, particularly those of smaller to medium sizes.
Dropbox Business offers several features, such as:
- Paid plans offer up to 3TB of storage.
- Accommodates all document types
- Enables effortless archiving of data.
- Employs 256-bit encryption protection.
- Offers the ability to expand storage capacity.
4. WeTransfer
Sharing files is made effortless by WeTransfer! All you need to do is pick the file, enter the sender’s email address, and specify your recipient’s email. Easy peasy!
Crucially, you must enter a code that has been dispatched to your inbox to finish the sharing procedure. Other possibilities that WeTransfer can provide include:
- Can transfer data up to a maximum of 2GB in one go.
- Compatible with all document types and structures.
- No need to set up a shared account.
- Can be downloaded for both iOS and Android devices.
- Personalized emails and web addresses.
5. Slack
Slack is highly regarded for its speed and effectiveness as a team collaboration platform. Its user-friendly interface offers numerous functions to facilitate conversations within businesses. Slack enables users to bring in external social media content and converse about it.
In addition, all file formats, such as PDFs, pics, docs, spreadsheets, and more can be shared. Allows message archive Alerts and personalization are available. Supports scheduled sharing Available for both iOS and Android.
Conclusion
The above version of the file-sharing software can be a great option for individuals or small businesses, but if you plan on sharing explainer video files or have a larger number of users, you may want to consider upgrading to their paid plans. Always compare options before deciding which one is best for your company.
