How to move office files when moving your office to a new location? Instead of doing everything yourself, hire a team of the best office removalist in Sydney. With access to the right techniques and tools, they can ease your office move and help you with expert tips.
Moving an office is more daunting than moving a house. You need to take care of the entire office and your employees when relocating. And the toughest among those is to handle and move your office files. Depending on the type and size of your business, there can be hundreds of paperwork that you must safely move. Office files are vital for every business, regardless of niches and sizes. They contain many vital information about your brand. Hence, you must be careful when moving them to another place.
Wondering how should you move the office paperwork during the move? Let’s discuss that in the following blog post.
Office files – how to pack and move them during an office relocation?
Moving offices are common these days. There’re tonnes of reasons people choose to move their businesses. But regardless of the reasons, you should be careful when moving your office files when moving your business. A single mistake can result in loss or damage to your vital paperwork.
Well, here’re some tips from moving experts to ease your office file relocation,
1. Downsize all your office files and choose the vital ones that’re worth moving.
Hiring moving companies can lessen some of your moving loads, but you must ensure that you’re carrying anything extra. Packing excess can burden your office move and cost you more. So, it’s a must to downsize your office files and weed out the ones you no longer need.
Here’re some tips,
i) Get a scanner and paper shredder before you start the process.
ii) Start checking office files with the open and ongoing files/projects.
iii) Check the date/time and content of the files to ensure if they’re worth recording or not. Also, look for duplicate documents.
iv) Shred the files that’re duplicates or unimportant using the shredder.
v) If there’s anything you’ll need in the future, scan them using the scanner.
vi) Collect the shredded paper in plastic bags for recycling.
vii) Have all your employees follow the same.
2. Save and store all your vital office paperwork before packing them for the move.
Now that you’ve shredded the unimportant paperwork, ensure to keep the vital ones safe when moving the office. Having them in one location won’t be enough. Computers can get damaged during the move and your scanned documents can be forever lost. Thus, you should get a backup method ready.
Here’re some tips,
i) Put your vital office files on the cloud. The virtual storage of cloud servers can be accessed from various devices and computers by logging into the account.
ii) You can also think of storing your important documents on an external hard drive (e.g., memory cards, pen drives, etc.). But you should keep the external drives safe during your office relocation.
iii) Though it’s time-consuming, mailing your vital office documents to yourself can ensure their safety. Besides, it’s free. All you’ll need to do is memorise your passwords.
3. Find the ideal packing boxes for your office files and pack them for the move.
Like other objects, office files also need to be packed in specific boxes. These boxes make packing office files easier and protect them better during the move.
i) You can choose a letter file box to move your regular 8.5” X 11” office files. Look for boxes with inserts to hang your paperwork. Pack the boxes full to avoid them getting crushed during the move and keep the folders in their designated spots.
ii) If you’ve got larger documents (8.5” X 14”), i.e., legal paperwork, you should pack them in a legal file box. Being spacious, these boxes are great for storing large-sized files.
Are you preparing your office for a move? Besides hiring a proficient office removalist in Sydney, ensure that you’re packing all your items rightfully. And we hope this blog will give you an insight about that.
