In this technology arena, most people want to batch export all Outlook emails to PDF with attachments due to PDF files can be simply accessed with adobe reader software. After batch migrates PST files to PDF format, you can rapidly and simply print email messages because PDF format is well preferable to print Outlook to PDF without loss of important information.
This post explains solutions on how to export several Outlook emails to PDF, with both manual and automated solutions. One can opt for any of the provided solutions to bulk export Outlook email to PDF.
Why Users Require to Print All Outlook Emails to PDF Format?
We know that MS Outlook is one of the most popular and extensively used email clients. Most MS Outlook operators have required to save Outlook emails in PDF format. The causes for exporting Outlook PST emails to PDF are:-
- PDF file formats are most beneficial for printing purposes.
- With PDF files users can simply read any page of the doc file.
- These files support a lot of adaptability and mobility
- PDF documents are very helpful for presentations.
- PDF files are very secure
- Users can secure PDF files with password protection
- Most devices support PDF files
- Save several details with less size of files
- Users can use PDF files as legal evidence
How to Save Single Outlook Messages to PDF?
Before executing the methods, this is recommended to take the backup of all the Outlook email messages, so that while applying the method, if the user’s data get lost or formatted then users can use earlier backed-up data and open its content.
- Run MS Outlook and select the email messages that want to be saved as PDF document files.
- Then, hit on the file tab and hit on the Save As option.
- After the save as dialogue box, navigate to the destination where the consequential file is to be kept. Mention the name of the file.
- From the Save as Type drop-down box, select the HTML option and press the save button.
- Now, go to the location path where the HTML was stored in the previous step.
- After this, select the file and right-hit it. Choose open with >> Word (desktop). This will proceed with the process to export the Outlook PST folder to PDF.
- From the MS Word application, go to the file menu and hit on save.
- From the save as dialogue box, go to the destination path where the PDF file is saved.
- From the Save as type drop-down box select PDF format and hit on the save option
- Finally, the email message will be saved in PDF format.
Drawbacks of the Manual method
The free solution will be useful when there are some PST files. If users have huge PST files and users want to batch export several Outlook emails to PDF with attachments, then it is not possible with a manual procedure. Since it only allows saving one email at a time, it wastes your crucial time in a one-by-one procedure. There is maybe a possibility of losing a few data also. So, it is recommended to go for an effective and trusted solution.
How to Export All Outlook Email to PDF with Reliable Solution
Try FreeViewer’s best PST to PDF Converter Tool. It is capable enough to preview, search and export PST files to PDF file formats. This tool can export MS Outlook emails, calendars, contacts, notes, journals, and tasks into PDFs. This application can export several Outlook PST files into PDF at once.
Working Steps of the Application to Export All Outlook Emails to PDF Format
• Download and run the tool on your machine 
• Now hit on add file option to convert into pdf 
• Now Preview your all Outlook data files in the software panel 
• Finally tool provides two export options PDF & Print chose any one as per your need. 
Last Word
In this write up we have explained all the possible solutions to export all Outlook emails to PDF files. Users can choose any option according to their requirements.
