We’ve entered the age of hyper-connectivity, and with it, the need for time management has never been more important than it is today.
Notifications constantly bombard us, and we’re spread too thin with our focus on so many different things. However, there’s an answer to our troubles — artificial intelligence (AI).
AI can perform various tasks that free up your time to focus on more important things. There are several ways this technology can improve your life and help you manage your time better. Let’s explore.
Identify time wasters by analyzing data
Many time wasters could be plaguing your business. The big question is, which ones?
For example, maybe employees are spending too much time on email or social media. Maybe employees’ daily assignments have them running around town all day to be more efficient with their travels.
Also, there are work processes that are outdated and inefficient such as manual data entry, legal case search, or paperwork that could be replaced with automated software.
To find out where your business stands, how to maximize and improve your time management. Use AI to analyze your data and generate a report of what’s wasting your employees’ time.
By identifying the problem areas and how they’re wasting time, you’ll know where to focus efforts to maximize and improve your time management.
Automate routine tasks
You can automate routine tasks and free up employees to work on more important job aspects.
For example, an AI-powered chatbot can automatically answer customer service inquiries or resolve common issues around the clock. Your agents are freed from repetitive tasks like answering basic questions and instead have more time to focus on resolving complex issues.
Similarly, AI can be leveraged to automatically sort through large volumes of data and identify key insights that can be used to inform strategic business decisions. For example, AI can analyze review data from platforms like Yelp and Google Reviews with sentiment analysis tools to understand what customers like about your business or where you might need improvement.
Once you’ve identified areas for improvement using sentiment analysis, AI can also help you determine how your business stacks up against competitors in those areas.
In addition, to save hours of manual research time, these insights can empower you to make smart business decisions that will drive traffic, increase positive reviews and improve overall customer satisfaction.
Virtual assistance
This may be the most obvious way AI can help you maximize your time. For example, if you own or run a business, virtual assistance can help you prioritize the most important things to tackle first while also helping you schedule meetings and appointments.
You should have at least one virtual assistant in your business toolkit to maximize productivity and ensure you’re not missing out on any opportunities.
This will also help you decrease stress because everything will be taken care of for you so that your day is planned accordingly and no gaps in your schedule occur.
Time-tracking apps
Time-tracking apps allow users to monitor their hours on various tasks and activities.
Employees who work at home or freelance may use these tools to track how much time they spend working, while managers may use them to figure out which employees are putting in the most time on projects to allocate resources more efficiently.
Several time-tracking programs have AI components that make it easier for users to keep track of their hours. For example, Toggl offers an AI-powered tool for tracking meetings that automatically records the amount of time talking.
At the end of a meeting, the app sends the user an email to estimate how much time was spent discussing each topic covered in the meeting.
Users can also manually adjust this estimate if something was missed or incorrectly recorded.
To reiterate what we said initially, these are just a few ways that AI can help you maximize your time management.
The fact remains that most people will benefit in some way from using an AI system to manage their workflow and daily activities.
Conclusion
AI can be especially useful if you have a demanding job or your day-to-day responsibilities are extremely varied. No matter what industry you’re in, if you can find a way to optimize your workflow, it will make your life much easier and, eventually, more time for yourself. Make sure to check out technology blogs to help you stay current on all of the recent tech news.
