Sprints are only as good as their location. The success of any meeting be it a design sprint, innovation meeting, visioning session, or any other kind, depends in part on the place in which it is held. Hopefully these suggestions may help you in organizing your next session.
Position
Sometimes, the location is the most important factor. Consider geographical and financial limitations first. When deciding where to hold a meeting, we usually take into account the locations of the bulk of the attendees. There’s no need to make do with impromptu conference rooms at the office. Since many workplaces don’t have rooms that are well-suited for meetings, it is suggested that you look into other, off-site sites. It is a worthwhile expenditure to tie up with Conference Space Hire Perth.
Space
Although it may appear little, you should give serious thought to the room’s physical characteristics. It can’t be too tiny, for starters! Make sure there’s enough room for everyone at the table. Keep in mind that you’ll want some breathing space and a place to cuddle against the walls.
In general, it’s best to move the chairs out from beneath the table so that there’s a finger’s width between the seat and the surface. Is it possible to go past that chair? The least room you should tolerate is that size! The room you choose should be large enough to hold everyone comfortably while also allowing for individual space.
Environment
Contemplate the emotional impact of the meeting setting on the attendees. This isn’t a soft option, but rather an essential one for the success of your gathering. Can you relax and enjoy yourself here? Does it feel like a good place to get work done, or are there too many distractions? Think about the room’s ventilation, furniture, lighting, and ambiance.
Windows are great because they prevent people from feeling like they are trapped in a closet all day. Any space with windows and access to natural light is preferable. It’s a fun fact that offices with lots of natural light tend to be more productive than those without. The ambient temperature should also be taken into account. Ensure the room’s temperature can be adjusted so that guests are not uncomfortable at either extreme.
Furniture
Your ideal site would provide all the necessary furnishings. A minimum of one chair per person attending is required. Yet, you shouldn’t have too few chairs or too much unused furniture either. You should search for spaces that contain tables that can be rearranged into numerous configurations. In order to effectively brainstorm is it necessary, for instance, for everyone to sit in a circle? Alternately, do you plan on splitting up into smaller groups? There must be tables available for the use of breakout groups.
If you want the meeting to go smoothly, you should give yourself enough time to set up the space and make sure it’s conducive to the activities and the people who will be attending or simply opt for Meeting Space Hire Perth services.
Conclusion
Finally, it may seem obvious, but make sure there are sufficient trash cans, compost bins, and recycling bins for the group to use. It would be really appreciated if, after lunch, the trash cans were removed from the room so that there wouldn’t be any lingering smells to disrupt the afternoon’s work.
