Being in an organization that doesn’t utilize the power of an HRMS or HCM software can be daunting for an HR sometimes, it defiantly isn’t any regular position. Most of the times you will find yourself busy with some sort of work, whether it’s onboarding an employee or focusing one producing results for the organization.

But getting stuck in tasks that are repetitive in nature, divert you from focusing on the important ones. This is exactly why it’s essential that you considering introducing HRMS software into your workforce.

What is Human Resource Management System (HRMS)?

A software that allows the HR managers to automate and streamline most of the human resources processes is simply known as the human resource management software. These softwares include most of the core functions as well as the strategy related functions that the HR has to deal with. If used the right way, software like this can help reduce the burden on the Human resource team and lead the organization towards its goals.

Different types of Human Resources Technology

There are three main types of HR technology:

HRIS – this is the basic out of all three, but still really effective in carrying out HR processes such as application tracking, self-service for employees, analytics data for the better understanding and training modules for employee improvement, and managing benefits and compensations.

HCM – An HCM offers every module present inside the human resource information system or HRIS, and offers some extra ones such as onboarding which helps managers streamline the process of onboarding employees who cleared their interviews and Talent management module.

HRMS – An HRMS is the best one out of the three since it contains all modules or features from both HRIS and HCM and offers some extra ones as well such as the ability to manage and automate payroll process, employee attendance management, and tracking the performance of the employees.

Let’s look at how implementing HRMS software can help transform your HR department.

Better Hiring Process

With the help of an applicant tracking software, HR managers can easily track all the applications for a job posting. It also allows the HR team to automate the process of filtering the candidates based on the metrics set inside the ATS. The HR team can also track how efficient their hiring team is. It also allows you to find the best sources that offered the best candidates.

Onboarding & Training

After the HR team hires the employee, it’s important that the employee feels that they got hired in the right company. One way to achieve this is by offering an onboarding program that as known to improve employee engagement from the beginning. With the help of HRMS software, the onboarding process can begin before the first day of the employee.

Self Service

A lot of times employees have questions related to their bonuses, salaries, and leaves. But it’s might not be possible for you to answer each one of them repeatedly. Even if it is, it’s too repetitive for you and is really time-consuming process.

Whereas if you use HRMS software, the employee will have their very own dashboards and tools within the software that offers self-service portals. Employees can check their time and attendance, their salaries and deductions, and the benefits they are or will be receiving. All this without bugging the HR manager repeatedly. They will also be able to update their personal details using the portal, enter daily time and attendance, and request for leaves directly from these self-service portals on the HRMS software.

Reduces Errors

Since most of the processes are automated with the help of HRMS software, the chances of errors are reduced significantly. Unlike traditional methods where the chances of human errors are imminent. Since most of this software store their data in a single centralized location, retrieving them from any location becomes easy and reduces the chances of any errors.

You have to keep in mind mistakes can also lead to potential lawsuits as well when it comes to compliance records. With HRMS softwares you can rest assured that something like that won’t happen.

Improve Performance

With the performance management feature available in the best HRMS software, it becomes easy for employees and managers to monitor their progress. Employees can see how they have been performing and develop their skills based on the data. Managers can offer essential feedback in return and recognize achievements as well.