Managed Print Services manages all your printing needs and devices, including printers, copiers, and scanners. It enables organizations to improve their productivity, security, and efficiency by monitoring usage and the need for repairs. There are numerous advantages of having a managed print service in place; that is why it has become quite popular in the industry.
Managed Print Services for healthcare institutions aim at minimizing operating costs. It introduces a system that decreases the stress on in-house staff and establishes a system that can accommodate newer technology. With a good MPS solution in place, healthcare institutions and hospitals can save up to 30% of their total printing costs!
Why Hospitals Should Have Managed Print Services
Even with modernization and technological advancements, the healthcare industry’s need for printing has not diminished at all. On the contrary, hospitals are overwhelmed with the rush of patients, which requires a lot of printing to collect information, document cases, and much more. Here are some of the top reasons why hospitals should have managed print services.
Reduce Downtime
Hospitals and healthcare institutions have a lot of printing requirements and use of paper for:
- Intake forms
- Financial responsibility forms and records
- Cost estimation
- Billing and receipts
- Informed consent documentation
- Patient and doctor correspondence
- Patient and insurance providers correspondence
Due to high printing needs, hospitals cannot afford a high downtime. A reliable MPS program from companies like Xerox Abu Dhabi will decrease and eliminate the downtime for hospital staff. An MPS solution will introduce remotely monitored maintenance that will predict issues before they impact the productivity of the hospital.
With a managed print environment, you can expect your printing devices to be repaired before they even break down, which eliminates the downtime. Similarly, you will never run out of toners and inks. All in all, you can expect to have an uninterrupted service without any disruptions.
Cybersecurity
Regulatory compliance is essential for the health care industry. It includes that all printers, copiers, and fax machines must be maintained properly secured according to strict guidelines. Why? To secure confidential data and patients’ personal information. Cybercrime has increased in the healthcare industry, putting patient health information (PIH) at risk.
A good MPS solution will encrypt software and data according to protocols to ensure compliance and security for the healthcare institution. Most companies opt for managed print services because they are looking for ways to enhance their print security. An MPS solution limits the risk of information security breaches and theft. So, how does MPS does that? Well, a good MPS comes with a proper security plan.
It includes sign-in procedures for printing to minimize theft of documents from the output trays. It also includes multifunctional printers with automatic hard drive wiping ability to reduce the risk of exposure to hackers.
Cost and Time Savings
The amount of time your staff spends on print-related activities can be frustrating. The whole process of printing, copying, scanning and faxing documents can be too time-consuming. Then there is extra time that is needed to fix a malfunctioning printing device and to replace consumables like paper and ink. A Managed Print Service identifies such problems ahead of time and fixes the issue, thus saving the time of the employees so they can focus on more important matters.
It might be new to you but maintaining individual devices is a lot costlier and time-consuming as compared to having an automated system to monitor all these things. Some of the hidden costs that come with self-management of these devices include the following:
- Older devices that require a lot of maintenance
- High downtime results in a loss in productivity and an increase in costs
- The upkeep of in-house IT staff and their payroll
- Older operating systems that are incompatible with new technology
A good MPS connects all the devices in the hospital to one central system to ensure timely replacement of toners and other consumables, which is also less costly. You can also conduct a print audit to minimize costs and maximize efficiency.
Match Technology to Needs
With the right MPS solution, you will be able to optimize the workflow of your hospital and add newer products if needed. These service providers can ensure that your current equipment performs the best and all the necessary functions without driving up prices. It helps hospitals to maximize the utility of printers and related equipment at full capacity.
Similarly, you can easily upgrade a piece of equipment after a few years to match the technology with your needs. You will not have to spend thousands of dollars on new equipment as MPS comes with a fixed monthly price. This way, your hospital will not have to face a large amount upfront.
Invest in Managed Print Services for Your Organization
Most companies are opting for managed print services because of their several advantages. These professional print service providers help hospitals improve efficiency and productivity. A managed print service provider like Xerox Abu Dhabi can pinpoint what technology and devices are essential for a hospital and its staff to perform the required functions without any hitches. Managed Print Services is becoming a huge success in the education, commercial and health care industry because it has helped numerous businesses and institutions in streamlining their printing and document processing system. It is time that you consulted a managed print service provider for establishing a solution that is best for your hospital.
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